Preparing for a meeting of the board is a difficult task since you must deal with multiple stakeholders and meet deadlines. But, by adhering to the established guidelines and employing the right tools it’s possible to ease the stress and maximize the experience for all parties involved.
Create your agenda for board meetings so that you maximize the amount of time that can be used to discuss and make decisions. Each item on the agenda should be accompanied by an allocated time-frame and a clear objective of either educating or seeking information or obtaining an outcome. When discussions diverge make sure that you gently redirect conversations back to the topic of the agenda and make sure the designated person is taking notes to capture the key decisions and results.
Make sure that all attendees are aware of the meeting date and time as well as the location. This can be accomplished by using a portal for boards which automates the process of distributing materials.
Introduce everyone who is attending the meeting, including special guests and visitors. Do a roll call to determine whether there is sufficient quorum for the meeting. Review any unresolved business from the previous meeting, and then approve minutes.
If you’ve got some remaining time, you can use it to discuss new business issues or anything that needs a discussion prior to the meeting being closed. It is also a great opportunity to replace any published notices with https://board-management.blog/must-have-documents-for-the-board-meeting-preparation the date, time and location of the next meeting.