Many industries require the secure transfer of sensitive and vital documents to improve efficiency, enhance customer service and safeguard confidential information from cyber-attacks. Healthcare, financial services, and law enforcement are just some of the examples.
While sending emails is an efficient and convenient method of communication, it isn’t the most secure method. Emails are susceptible to being accessed by hackers and spammers. It is important to use an encryption platform and protocols to prevent unauthorized parties from gaining access to data.
Using an online faxing platform to send confidential documents is a safe and secure alternative to email. It lets to send documents without the need for a traditional landline or fax machine, and can be accessed from any location with an internet connection. Many fax platforms offer www.myhomedataroom.com/importance-of-virtual-datarooms-in-india features like digital signatures and redactions. These make it easy for individuals and teams to create and sign documents.
When it comes to storing papers, ensure that they’re not placed out on desks for anyone to grab or put into a shared printer. You should also have a desk cleaning policy in place and regularly remove old documents from the paper to prevent them from falling into wrong hands. If you are using online storage, make sure that the data you upload is encrypted and requires multifactor authentication. You should be able to track the dates and times when files were used. This is important in the event of a breach.