Keep stakeholders informed of the milestones of your project that you announce, progress updates you distribute or feedback and feedback that you seek. This will help minimize confusion, increase participation, and allow for rapid resolution of issues. The first step is to identify your stakeholders and determine their specific requirements and expectations. This can be accomplished through surveys, stakeholder meetings, participation in conference calls, observing conversations on social media, and much more. These information will help you determine the frequency of communication with each group and what kind of information they require.
Meetings are a great way to share information about a particular project with the stakeholders and give them a forum to discuss their concerns, ideas and questions. It is important to schedule regular meetings, such as bi-weekly or monthly and make sure that all stakeholders are invited. A project website or portal is a great way to share documents with the stakeholders and keep them up-to-date.
If you’re dealing with a large number of stakeholders, it could be difficult to meet with them all individually. In such instances presentations can be an effective method of keeping the stakeholders updated. Video presentations can be recorded and then shared online so that they are accessible to everyone involved. This is also a great option for teams that are located in remote locations. You can create posts that are targeted for specific groups and send the information required using a project management tool that lets you tag the participants based on the policy areas (such as Quorum).